DRAFT FORMATS FOR DEMATRIALISATION

FORMATS FOR DEMATERIALISATION OF SECURITIES

   Appointment letter for DP and RTA

                            

    (To be given on company’s letterhead)

To

Name of DP and RTA.

Address of RTA

Sub: Appointment as Share Transfer Agent

Dear Sir,

This is with reference to your proposal dated ___________ to act as Transfer Agent in Physical and Electronic mode. We are pleased to appoint you as our Share Transfer Agent w.e.f. _________.

Thanking you

For ___________________Ltd.

(Director)

                CTC of Board Resolution

(Should be signed by the Company Secretary or MD or any Director)

EXTRACT OF THE MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF _______________ DULY CONVENED AND HELD ON ___________ AT _______ .

“RESOLVED THAT the Company do seek admission of the Company’s securities in the Depository system of Central Depository Services (India) Limited to dematerialize the certificates of the shareholders of the Company who may wish to do so”.

“RESOLVED FURTHER THAT the Company appoints ___________  as the Registrar & Transfer Agent (RTA) for the Depository upon such terms and conditions as may be approved”.

“RESOLVED FURTHER THAT Mr./Ms. ______ and/or Mr./Ms. ________ of the company be and are hereby severally authorized to do all such acts and deeds as may be required and to accept/reject, demat/remat request of the Company and to sign all such papers and documents as may be necessary to implement the decision”.

Signature of authorized persons:

Sr. No.	Name of the Authorized Signatory	Designation	Specimen Signature
1.		Director
2.		Director

The resolution was passed unanimously.

Signature with stamp

Name                        : ______

Designation          : Director

Date  :

Place            :

Read complete article for process of Demat of Securities: https://moderneducationofindia.blogspot.com/2020/04/checklist-for-dematerialisation-of.html

                

                      
Declaration from issuer and RTA to Depository

                                                                                                      Declaration

To,                                                                                                                               Date:

Central Depository Services (India) Limited

Marathon Futurex, A-Wing,

25^th Floor, NM Joshi Marg, Lower Parel

Mumbai-400013

Kind Attn:  AVP – Issuer Admission Cell

Dear Sir,

We hereby declare that __________(Name of Company) has appointed M/s ____________ as Registrar & Transfer Agent for providing electronic connectivity and to handle work related to transfer of physical securities, maintenance of records of the holders of securities of the aforesaid company as per Regulations of 53A of Securities and Exchange Board of India (Depositories and Participants) Regulations, 1996 and this arrangement will not be discontinued during the currency of the tri-partite agreement entered into/to be entered into with CDSL.

We further declare that as per the procedure for dematerialization of physical security certificate(s) formulated by us, the physical security certificate(s) should be forwarded to the following address for the purpose of dematerialization of the same.

Name of the Contact Person	:
Designation	:
Name of the Organization	:
Address of the Organization	:
Telephone	:
Fax	:
E-mail	:

Yours faithfully,                                                               

For  ____Name of RTA)                                                              For ____( Name of Company)

                                                                                                                                                                                                               

_____________

(Director)                      (Authorized Signatory)

                                               

                     Networth Certificate

(On the letterhead of Practicing Chartered Accountant/ Practicing Company Secretary)

This is to certify that Networth of ___________________ having Corporate Identification No __________________ and having its registered office address at ____________  has been calculated as under:

Networth as on #: DD/MM/YYYY

Particulars	Amount (in Rs.)
Paid up Capital
Add: Reserve & Surplus
Less: Accumulated losses, if any
Less: Miscellaneous Expenditure
Total Networth

Book Value per share (in Rs.) Total Networth / Total number of outstanding shares

Rs.__________________

# Networth to be calculated as per latest audited  financial statement.

This is to certify that the above mentioned information is true to the best of my knowledge and belief, according to the books and documents produced before me for verification.

                                                                                                                ______________________

Signature

                                                                                                                Name:

               

                                                                                                               Designation:  

                                                                                                      Membership Number:

                                                                                                       Stamp

Place: ______________

Date: ______________

                                    
   Format for undertaking of company

UNDERTAKING ON THE LETTER HEAD OF UNLISTED PUBLIC LIMITED COMPANIES

We ____________________--, an unlisted Public Limited Company incorporated under the Companies Act, 1956, (hereinafter called “the Company”) are desirous to admit our equity shares for dematerialization with Central Depository Services (India) Limited (hereinafter called “CDSL”).

We hereby confirm and undertake:

1. That the Company shall at all times ensure that the provisions of the Companies Act 2013, Securities and Exchange Board of India Act, 1992 and SEBI (Depositories and Participants) Regulations 1996 and all other applicable Rules and Regulations including those made by SEBI from time to time relating to the admission/issuance allotment, transfer, dematerialization and dematerialization etc are duly complied with and shall further ensure that the Company duly observes and performs all its obligations there under.

2. The Company shall regularly and diligently reconcile its dematerialized and physical securities and shall in particular ensure that the aggregate of, (i) the dematerialized securities (in all depositories taken together) and (ii) those held in physical form and those pending dematerialization does not exceed the issued capital of the Company.

    

The Company agrees, declares and confirms that the reconciliation of its securities (including dematerialized securities) is the sole obligation of the Company and its RTA, if any, and the Company shall not look to CDSL or hold CDSL liable or responsible in this behalf.

3.  The Company agrees and undertakes to indemnify and keep indemnified and harmless CDSL, its Directors and employees, from and against any and all liability resulting from claims, demands, penalties, suits and judgments and all costs, charges and expenses relating thereto as a result of a breach by the Company of its covenants as stated hereinabove.

Yours faithfully,

For _________________________-

(Signature)

Designation

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