FORMATS FOR
DEMATERIALISATION OF SECURITIES
Appointment letter for DP
and RTA
(To be given on company’s letterhead)
To
Name of DP
and RTA.
Address of
RTA
Sub:
Appointment as Share Transfer Agent
Dear Sir,
This is with
reference to your proposal dated ___________ to act as Transfer Agent in
Physical and Electronic mode. We are pleased to appoint you as our Share
Transfer Agent w.e.f. _________.
Thanking you
For
___________________Ltd.
(Director)
CTC
of Board Resolution
(Should be signed by the Company Secretary or MD or any Director)
EXTRACT OF THE MINUTES OF THE MEETING OF THE
BOARD OF DIRECTORS OF _______________ DULY CONVENED AND HELD ON ___________ AT _______
.
“RESOLVED THAT the Company do
seek admission of the Company’s securities in the Depository system of Central
Depository Services (India) Limited to dematerialize the certificates of the shareholders
of the Company who may wish to do so”.
“RESOLVED FURTHER THAT the
Company appoints ___________ as the Registrar & Transfer
Agent (RTA) for the Depository upon such terms and conditions as may be
approved”.
“RESOLVED FURTHER THAT Mr./Ms.
______ and/or Mr./Ms. ________ of the company be and are hereby severally
authorized to do all such acts and deeds as may be required and to accept/reject, demat/remat request of the Company and to sign all
such papers and documents as may be necessary to implement the decision”.
Signature of authorized
persons:
Sr. No.
|
Name of the Authorized Signatory
|
Designation
|
Specimen Signature
|
1.
|
|
Director
|
|
2.
|
|
Director
|
|
|
|
|
|
The resolution was passed unanimously.
Signature with stamp
Name : ______
Designation : Director
Date :
Place :
Declaration from issuer and RTA to Depository
Declaration
To, Date:
Central Depository Services
(India) Limited
Marathon Futurex, A-Wing,
25th
Floor, NM Joshi Marg, Lower Parel
Mumbai-400013
Kind
Attn: AVP – Issuer Admission Cell
Dear
Sir,
We
hereby declare that __________(Name of
Company) has appointed M/s ____________
as Registrar & Transfer Agent for providing electronic connectivity and to handle
work related to transfer of physical securities, maintenance of records of the holders
of securities of the aforesaid company as per Regulations of 53A of Securities and Exchange Board of India
(Depositories and Participants) Regulations, 1996 and this arrangement will not
be discontinued during the currency of the tri-partite agreement entered
into/to be entered into with CDSL.
We further declare that as
per the procedure for dematerialization of physical security certificate(s) formulated
by us, the physical security certificate(s) should be forwarded to the
following address for the purpose of dematerialization of the same.
Name of the Contact Person
|
:
|
|
Designation
|
:
|
|
Name of the Organization
|
:
|
|
Address of the Organization
|
:
|
|
Telephone
|
:
|
|
Fax
|
:
|
|
E-mail
|
:
|
|
Yours
faithfully,
For
____Name of RTA) For
____( Name of Company)
_____________
(Director) (Authorized
Signatory)
Networth Certificate
(On the letterhead of Practicing Chartered Accountant/ Practicing
Company Secretary)
This is to certify that Networth of ___________________ having Corporate
Identification No __________________ and having its registered office address
at ____________ has been calculated as
under:
Networth as
on #: DD/MM/YYYY
Particulars
|
Amount (in Rs.)
|
Paid up
Capital
|
|
Add: Reserve & Surplus
|
|
Less: Accumulated losses, if any
|
|
Less: Miscellaneous Expenditure
|
|
Total Networth
|
|
Book Value per share (in Rs.)
Total Networth / Total number of
outstanding shares
|
Rs.__________________
|
# Networth to be calculated as per latest audited financial statement.
This is to
certify that the above mentioned information is true to the best of my
knowledge and belief, according to the books and documents produced before me
for verification.
______________________
Signature
Name:
Designation:
Membership Number:
Stamp
Place: ______________
Date: ______________
Format
for undertaking of company
UNDERTAKING ON THE LETTER HEAD OF UNLISTED
PUBLIC LIMITED COMPANIES
We ____________________--,
an unlisted Public Limited Company incorporated under the Companies Act, 1956,
(hereinafter called “the Company”) are desirous to admit our equity
shares for dematerialization with Central Depository Services (India) Limited
(hereinafter called “CDSL”).
We hereby confirm and undertake:
1. That the Company shall at all times ensure that the
provisions of the Companies Act 2013, Securities and Exchange Board of India
Act, 1992 and SEBI (Depositories and Participants) Regulations 1996 and all
other applicable Rules and Regulations including those made by SEBI from time
to time relating to the admission/issuance allotment, transfer,
dematerialization and dematerialization etc are duly complied with and shall
further ensure that the Company duly observes and performs all its obligations
there under.
2. The Company shall regularly and diligently reconcile
its dematerialized and physical securities and shall in particular ensure that
the aggregate of, (i) the dematerialized securities (in all depositories taken
together) and (ii) those held in physical form and those pending
dematerialization does not exceed the issued capital of the Company.
The Company
agrees, declares and confirms that the reconciliation of its securities
(including dematerialized securities) is the sole obligation of the Company and
its RTA, if any, and the Company shall not look to CDSL or hold CDSL liable or
responsible in this behalf.
3. The Company agrees and undertakes to indemnify and keep indemnified and
harmless CDSL, its Directors and employees, from and against any and all
liability resulting from claims, demands, penalties, suits and judgments and
all costs, charges and expenses relating thereto as a result of a breach by the
Company of its covenants as stated hereinabove.
Yours faithfully,
For _________________________-
(Signature)
Designation
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