LEARN TALLY ERP 9 WITH GST FUNCTION AND MAKE YOUR PROFESSIONAL LIFE EASY

    

Tally.ERP 9 Start-up

      Tally.ERP 9 can be started in any of the following ways :

 

Click on Start > Programs > Tally.ERP 9 > Tally.ERP 9 or double click on the Tally.ERP 9 icon on your desktop

The welcome screen Tally.ERP 9 – Power of Simplicity appears while the software loads. You will be ready to explore Tally.ERP 9, the moment the Tally.ERP 9 start up screen appears.

e Tally.ERP 9 Start-up Screen appears as shown below:

Tally.ERP 9 Screen Components

         

1.       Title bar: Displays the Tally.ERP 9 version number

2.       Horizontal button bar: Selection of Language key, Keyboard Language and Tally.ERP 9 Help.

3.       Close button: Performs the standard Windows Operating Systems function (Windows 95 onwards), allowing you to minimize Tally.ERP 9 and work on other applications. To restore Tally.ERP 9, click the Tally.ERP 9 icon on the taskbar.

a.       Gateway of Tally: Displays menus, screens, reports and accepts the choices and options which you select to view data as required.

b.       Buttons toolbar: Displays buttons which provide quick interaction with Tally.ERP 9. Only buttons relevant to the current task are visible.

c.       Calculator Area: Used for Calculator functions.

d.       Info Panel: Displays Version number, License details, Configuration details.

Mouse/ Keyboard Conventions

 

While working with Tally.ERP 9, use the following conventions.

 

MOUSE/ KEYBOARD CONVENTIONS
Action	Particulars
Click	Press the left mouse button.
Double-click	Press and release the left mouse button twice, without moving the mouse pointer off the item.
Choose	Position the mouse pointer on the item and click the left mouse button.
Select	Position the mouse pointer on the item and double- click the left mouse button.
Press	Use the keys on the keyboard in the combination shown.
Fn	Press the function key.
Fn	Press ALT + function key.
Fn	Press CTRL + function key.

                  Switching between Screen Areas

When Tally.ERP 9 first loads, the Gateway of Tally screen displays. To toggle between this screen and the Calculator/ ODBC server area at the bottom of the screen, press Ctrl+N or Ctrl+M as indicated on the screen. A green bar highlights the active area of the screen.

Quitting Tally.ERP 9

You can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9 requires all screens to be closed before it shuts down.

To quit working on Tally.ERP 9,

1.         Press Esc until you see the message Quit? Yes or No ? Press Enter or Y, or click Yes to quit Tally.ERP 9.

2.         Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally.

3.         You can also press Enter while the option Quit is selected from Gateway of Tally

Creation/ Setting up of Company in Tally.ERP 9

 

The first step towards understanding Tally.ERP 9 is to create a company in Tally.ERP 9. Create a company using the Company Creation screen.

Creation of a Company

Go to Gateway of Tally > Company Info. > Create Company

The Company Creation screen displays as shown

Each field in the Company Creation screen is explained below. To navigate between the fields, use the enter key or the tab key or arrow keys or the mouse.

Fields	Description
Directory	Tally.ERP 9 assumes that the company is to be created in the data path given in the Tally.INI file, which is displayed by default. This field is skipped by default. However, you can change this path, if you want to, by using the backspace key, so that Tally.ERP 9 saves the data to a different directory specified by you.

 

Name	This specifies the name of the company as it appears in Tally.ERP 9. If you have several companies to create with similar names, you will have to distinguish between them to provide a unique name for Tally.ERP 9.
Mailing Name	The company name given in the Name field automatically appears in this field. This can be changed according to your requirements. The correct name of the company for mailing purposes should be entered.
Address	The address of the company (The mailing name and address details are picked from here for any report such as balance sheet and statement of accounts).
Statutory Compliance for	Select India from the list of countries.
State	Select the appropriate State from the list of States.
Pin Code	Enter the PIN code of the specified address.
Telephone No.	Enter the telephone number of the company.
E- Mail	E-mail address will be used to e-mail documents, reports and data from Tally.ERP 9.
Mobile No.	Enter the mobile number of the company.
Currency Symbol	This refers to the currency symbol Tally.ERP 9 will use for monetary values. By default, Tally.ERP 9 displays Rs.
Maintain	Select the nature of the company i.e, Accounts only or Accounts with Inventory.
Financial Year From	Specify the Financial Year (FY) for the company. Tally.ERP 9 considers 12 months from the date you give here as the Financial Year. For example, if you give 1st April 2009, your FY will be April to March - in this case, ending with 31st March 2010.
Books Beginning From	The date given for ‘Financial Year From’ is automatically displayed. However, we can specify the actual date on which the books of accounts start. In case our accounts are opened mid-way during the financial year specified, we can enter the required date and start the books of accounts accordingly.
TallyVault Password	TallyVault is an enhanced security feature utilised to protect company data in an encrypted form by means of a Password. The TallyVault password entered ensures that the data is maintained permanently in an encrypted form without retaining information of the password used. Data is not accessible without the TallyVault password. Remember to keep this password private and known only to those who need to know. If the password is lost, your data cannot be recovered.
Use Security Control	Tally.ERP 9 has a range of security controls, which can define the authority of various users to access the information and to enter/ alter/delete the vouchers.

Base Currency Information

Tally.ERP 9 needs to know the default currency for the company and how the amounts should be shown on the screen and in the reports.

BASE CURRENCY INFORMATION
Fields	Description
Base currency symbol	Pre-set as a default currency — Rs. (as specified earlier).
Formal name	Complete name for the currency symbol. By default, this is set to Indian Rupees.
Number of decimal places	By default, this is set to 2.
Is symbol suffixed to amounts?	By default, this is set to No. For example, in India, we place the Rs symbol in front of amounts.
Symbol for Decimal Portion	Enter the decimal portion for the cur- rency mentioned. Enter Paise.
Show amounts in millions?	Tally.ERP 9 caters to currencies where the different parts of large amounts are called by special names. By default, this is set to No.
Put a space between amounts and symbol?	By default, this is set to Yes.
Decimal Places for Printing Amounts in words	You can specify the number of decimal places to print the amount in words. This number should be equal to or lesser than the number specified in Number of Deci- mal places field.

Let us create a company in Tally.ERP 9 taking the example of National Traders who purchases computer equipments, components and softwares and sells it to other companies and to the direct customers. Create a Company as per information provided below :

Go to the Gateway of Tally > Company Info. > Create Company Enter the following information to create a company

Field	Data to be entered
Directory	Accept what is displayed on the screen
Name	National Traders
Mailing Name	National Traders
Address	No 24, Phase 1, Peenya Industrial Area Bangalore
Statutory Compliance for	India
State	Karnataka
Pin Code	560089
Telephone No	080 - 41237890
Mobile No.	9845293752
E-mail	sales@national.com
Currency Symbol	Rs.
Maintain	Accounts with Inventory
Financial year from	1 April 2009
Books beginning from	1 April 2009
TallyVault Password (if any)	Skip the Field – don't enter any details.
Use security control	No
Formal name	Indian Rupees
Number of decimal places	2

     

Show amounts in millions?	No
Is symbol suffixed to amounts?	No
Put a space between amounts and symbol?	Yes

The completed company creation screen is displayed as shown below:

Press Y or Enter to accept the screen

The Gateway of Tally screen will appear as shown below:

Working with Multiple Companies

For a group of companies, you can maintain the details of each company separately. You can select the company to work with and close the company when it is not required. However, you can also open many companies at the same time and switch between companies without closing the application.

                   Exercise to Create another Company

Before looking at how to view and amend company details, let us create another company to experiment with. Name your company as Indus Enterprises, Financial Year as 1 April 2020 & Book beginning from 1 April 2020 and you may enter the company details as you like,

To create Indus Enterprises follow this procedure:

1.   From the buttons bar select Alt + F3: Create Cmp or simply press Alt + F3 to bring up the

Company Info. Menu.

2.   Select Create Company from the menu to bring up the Company Creation screen.

3.   Enter Indus Enterprises in the Name field and experiment with entering other data of your choice (for example, the address details).

4.   When you have finished, Press Y or Enter to accept the screen

 

The Gateway of Tally screen will now appear as shown below:

Notice that Indus Enterprises is highlighted. This indicates that it is the currently selected company from the list of open companies.

 You can now practice selecting, closing and altering company information.

 Practice Exercise

1.    Select a Company

2.    Shut a Company

3.    Alter a Company

To Select a Company

1.   Go to the Gateway of Tally > Alt + F3 > Company Info. > Select Company OR Press F1. Tally.ERP 9 displays the List of Companies screen. All the companies created are displayed in an alphabetical order. Select the company name from the list given.

2.   In case two or more companies are loaded (like National Traders and Indus Enterprises), click on the company which you need to work on so that the selected company will be highlighted and will appear on top of the list.

 

To Shut a Company

Go to the Gateway of Tally > Alt + F3 > Company Info. > Shut Company. Select the Company which you need to shut from the List of Companies. You can also use Alt + F1 to shut a Company from the Gateway of Tally screen.

 

To Alter Company Details

Go to the Gateway of Tally > Alt + F3 > Company Info. > Alter. Select the company which you need to alter from the List of Companies and press Enter to view the Company Alteration screen. Alter the company details as required and accept the screen.